PO and Project Coordinator Lead (Manager)

PO and Project Coordinator Lead (Manager)

* PO and Project Coordinator Lead *

• Location: Reading | Hybrid
• Employment Type: Permanent
• Eligibility: Must be eligible to work in the UK without sponsorship

This is a team lead role responsible for leading and motivating a team of project coordinators to deliver end-to-end Purchase Order management services to the Programme and Project community. The role also involves driving improvement initiatives to meet targets and enhance efficiency.

Key Responsibilities:

• Manage the entire Purchase Order process, including administration and coordination within the Project Team and IFS finance management tool.
• Maintain data integrity across systems related to Purchase Orders.
• Oversee queues and workflows, ensuring balanced work distribution to meet SLA targets.
• Review team performance against KPIs and ensure SLA compliance.
• Induct, train, motivate, and coach team members to uphold high standards of customer service.
• Track and report on POs and project financial status using the IFS system.
• Validate and reconcile invoices with project milestones for accurate payments.
• Develop dashboards to support delivery managers in payment milestone accuracy and duplication avoidance.
• Ensure timely Goods-Receipting of POs in coordination with project managers and liaise with finance and suppliers to resolve invoice issues.
• Run weekly mass goods-receipting processes and resolve arising issues proactively.
• Forecast, track, control, and report on PO outcomes.
• Maintain low aged GRNI levels throughout the year.
• Challenge process or governance deviations, ensuring all POs have valid business justifications and funding.
• Handle escalations related to purchase orders.

Required Skills:

• Strong understanding of data management and proficiency in MS Excel, including complex formulas.
• Knowledge of ERP systems such as IFS, SAP, Oracle.
• Ability to prioritize, multi-task, and work under pressure.
• Proactive, enthusiastic, flexible, with confident communication skills.
• Good self-management, presentation, and interpersonal skills.
• Adaptability to shifting priorities and rapid changes.
• Effective handling of escalations and difficult situations.

Project People acts as an Employment Agency for this vacancy.

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