Thank you for your interest in Charcoalblue.

We are seeking a Project Manager to join our talented team. To apply, please complete the online application form and submit a short CV (2 pages max.) and a cover letter. We look forward to receiving your application. We will only accept

applications via our online system.

Interviews will be held either in person at our London Studio or remotely (via Microsoft Teams) in July 2025 - the time, date and location will be confirmed for shortlisted candidates.

Company Overview

Charcoalblue is widely regarded as the most exciting and innovative theatre, acoustics, and experience consultancy in the world. We specialise in the performing arts, live entertainment, media, technology, education, experiential, hospitality, workplace and cultural sectors.We imagine, design, and deliver captivating spaces that entertain, educate, and transform individuals through collective experiences. Guided by listening, collaboration, and a passion for innovation, excellence, emotion, and theatricality, we strive to create extraordinary moments.Since our inception in the UK in 2004, Charcoalblue is now the largest organization of its kind, delivering projects to every corner of the globe. We operate as a cohesive and collaborative team with studios in London and Bristol in the UK; New York and Chicago in the US; and Melbourne in Australia.

Charcoalblue Experience is a dedicated team within Charcoalblue that provides project management, design management, experience design and owner representation to businesses and organizations that want to create an unforgettable guest experience and make an impact for their teams, visitors and industry worldwide. A trusted advisor, we have built our reputation by employing a strategic and collaborative approach, leveraging the depth of our experienced, in-house technical expertise to support our clients. Our work starts at project inception; continues through planning, design and construction; and finishes with the delivery of a space or experience that will leave a lasting impression on all those who engage with it.

To apply, please complete the online application form and submit your resume and a cover letter addressing the questions below:

• Why do you believe you are well-suited for this role?
• Which of your previous experiences would you highlight as particularly relevant?
• What are you hoping to gain from this role?
  

Description Of Role

Charcoalblue Experience are looking for an experienced and motivated Project Manager to join our team providing specialist AV project management services for Events and Experience spaces. This will involve collaborating with designers and project managers, architectural project teams and AV integrators delivering world-leading spaces and experiences.
While most of your projects will be in the EMEA and APAC regions, you may support projects around the world.

As a project manager, you will provide project management and leadership services for the successful delivery of Audio-Visual installations for both installed and loose equipment by third party vendors. You will be responsible for the coordination of all Performance AV-related elements to integrate into events and experience spaces and will take responsibility for some of our largest and most significant projects.


Key Responsibilities

• Provide project leadership for the successful coordination and delivery of installed Audio-Visual and performance technology systems for event and experience projects. Provide full project lifecycle ownership for assigned projects.
• Develop Project Execution Plans for the implementation and successful delivery of projects from initiation to deployment.
• Deliver progress reports, proposals, requirements documentation and presentations to key stakeholders and partners as required.
• Lead meetings and workshops required to deliver the project.
• Understand interdependencies between technology, operations, and business needs.
• Assist other project managers if assigned to their project team.
• Support the client team to establish baseline project budgets.
• Adhere to cost control procedures and be responsible for budget control; Provide regular cost updates throughout the project lifecycle reporting any deviations from budget.
• Lead the vendor bidding process: prepare bid documents, interview, and recommend vendors, and introduce project to the selected vendor.
• Report third party vendor fees/supply costs to ensure best price and quality is maintained.
• Prepare contract documents, scopes of work documents and Key Performance Indicators for vendors;
• Establish payment terms and conditions aligning with client’s vendor selection requirements.
• Coordinate the review of construction plans by the appointed performance technology design team and client team to ensure design information has been sufficiently adopted into the primary building design.
• Monitor the construction progress, identify potential risks, and be proactive in finding possible solutions.
• Schedule all vendors to meet overall project deadlines as they relate to the building process and first day of business, adapting schedules as required.
• Ensure system functionality before handover to the end user; Communicate changes to appropriate teams and liaise with the relevant Account Manager to adjust resources accordingly.
• Provide project close out documentation, including reconciliation of budgets to the team.
  
• Report on program performance to the relevant Account Manager.
• Provide recommendations on project development strategies to the relevant Account Manager on learnings and developments of project knowledge.

This list is not intended to be exhaustive and may be subject to alteration over time.

Qualifications And Key Skills

We value diverse experiences and educational backgrounds. If you meet most of the qualifications listed below, we encourage you to apply. At Charcoalblue, we are committed to fostering an inclusive environment where every team member can thrive.


Essential

• Minimum five years of project management experience with a focus on architecture, construction, performance, design, or related fields.
• Experience with event spaces, theatre, performing arts, or buildings, either through direct experience or professional project management work.
• Demonstrated success managing planning processes, utilising construction terminology and building systems, and understanding overall project sequence/timing.
• Fundamental understanding of AV system functionality and installation process and techniques.
• Ability to read and comprehend project technical documents including, but not limited to engineering and architectural drawings, schedules, test reports, or commissioning documents.
• Proven ability to manage multiple projects simultaneously.
• Familiarity with typical project management tools (e.g., MS Project, Trello, Asana).
• Excellent written, verbal, and presentation communication skills including an excellent working knowledge of Microsoft and G Suite applications.
• Proven ability to manage complex budgets, including tracking, forecasting, and reporting.
  
• AV, IT, broadcast and/or telecommunications experience is advantageous.
• A formal qualification/degree in Project Management (Architecture/Interior/AV/Entertainment) strongly preferred.
• Relevant construction-related safety training is a plus.

Interpersonal Skills

• Ability to work in a collaborative and fast-paced environment with a high degree of self-motivation and initiative.
• Ability to manage multiple projects simultaneously.
• Detail oriented with ability to think, plan, and execute on multiple projects in different phases simultaneously with little direct supervision.
• Able to work calmly and effectively under pressure.
• Flexibility and adaptability to changing business needs.
• Ability to build relationships with colleagues, clients, vendors, stakeholders, and management.

This role is being offered as a permanent, full-time role.

Our standard full-time working week is 40 hours, flexible between 8am and 8pm Monday-Friday, plus an hour per day (unpaid) for lunch, with an understanding that flexible working hours will apply to meet our clients’ needs and to accommodate the company’s global time zones. Charcoalblue does not provide for the payment of overtime. The nature of the job could occasionally entail some work outside normal working hours.

There is a three-month probationary period for permanent roles.

We are currently working in a hybrid working model, meaning you will work from your home, or other place of your choosing, with regular working hours at one of our UK studios (London or Bristol). Additionally, some site visits and project meetings may be in person, as required.

We will provide you with the necessary IT hardware and software to enable you to carry out your role successfully in line with your duties.

Please note, the successful applicant must be based in the UK to effectively meet the current needs of our work, and you must be able and willing to travel to external meetings and our UK studios as required, with notice.


Annual Leave Entitlement

Take-What-You-Need (TWYN) Leave Policy: With prior arrangement, there is an opportunity for employees to benefit from additional paid leave days over their statutory holiday/annual leave allowance. You will receive 20 days’ annual leave minimum per annum (prorated in the first year and also prorated in a part-time position), plus statutory Bank Holidays.

We traditionally close our studios between Christmas and New Year’s Day, resulting in an additional average 4-5 holiday days per annum.


Employee Benefits

To support you in successful hybrid working, you will receive a laptop and any other associated IT peripherals required for the role upon you joining Charcoalblue.

Following successful completion of your three-month probationary period, you will be eligible to participate in our company benefits package, including:

• Charcoalblue’s annual bonus scheme, subject to the Partnership’s performance year on year.
• An allocation of live event tickets per month, offered to encourage you to immerse yourself in the live events industry as far as possible.
• A contribution to your home internet and home utilities to enable you to work from home effectively in line with our distributed working model.
• Upon successful completion of your second year, you will be eligible to join our Private Health Insurance plan, in line with our company policy.
  

Other benefits are accumulative as you progress with the company.


Start Date

August 2025


Salary

The salary range for this role is £49,000 - £ 62,000 per annum for a 40-hour week.

Please state your salary expectations in your covering letter in line with your experience.

Charcoalblue intends to offer the selected candidate base pay within this range, dependent on job-related, non-discriminatory factors such as experience. Base pay is one part of the total rewards that Charcoalblue provides to compensate and recognize employees for their work. Charcoalblue provides a robust benefits package to help support you physically, financially, and emotionally through the big milestones and in your everyday life. Please visit our website’s careers page for more details.


Equity, Diversity & Inclusion Overview

We are committed to becoming an increasingly inclusive organization. We continuously work to eliminate unfair and discriminatory practices within the company while encouraging full and equal contributions from our diverse community.

Our mission is to foster an inclusive ethos by creating a welcoming work environment across our global practice. We provide recruitment opportunities that are open to all and encourage applications from candidates of diverse backgrounds to ensure our global team reflects the clients we collaborate with and the communities we serve.

If you require this application in a different format or need support during the application process, please contact Ashleigh Staddon atashleigh.staddon@charcoalblue.com .If you have any questions about accessibility or how the role may accommodate your personal circumstances, please reach out.

Charcoalblue strives to provide an environment free from discrimination and is committed to ensuring that all clients and customers can access the services and products we offer, across our three regions. We believe that all individuals – employees and clients alike – are entitled to be treated with respect and dignity.